Suppliers Management

Qualis ERP's Suppliers Management module keeps the vendor master file of small and mid-sized manufacturers: every mill, distributor, subcontractor or service provider they buy from, with its contact details, certifications, risk rating, performance scores and approval decision. You set a supplier up once and the rest of Qualis reuses it, so purchasing and quality work from the same record instead of separate lists. Each supplier receives an automatic code such as SUP-00046 and has two separate states. The operational status (active, inactive or suspended) says whether you trade with it now. The approval status (approved, conditionally approved, pending review or not approved) records whether it passed your vetting. New suppliers start inactive and pending review, a supplier can only be set active once approved, and a rejection requires a written reason. You can record certifications such as ISO 9001 with their numbers, certifying bodies and expiry dates, a risk rating from low to critical, quality, delivery and audit scores from 0 to 100, and a non-conformance count. A supplier used on another record cannot be deleted, and every change is kept in the version history. Purchasing and supplier quality teams use it daily to vet new vendors, watch the high-risk count and import vendor lists from CSV, with large imports running as background jobs. Purchase Orders take their supplier, default currency and payment term from this record. Products Management links products to their suppliers, and Inspections and Non-Conformance Reports point back to the supplier involved. The default currency comes from Currencies, payment terms come from Invoicing when it is installed, logos and documents are stored in Document Management, and Notifications reports approval decisions.